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Administrator - Screen Shot Gallery |
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The
Administrator provides zoological and science center facilities with a
flexible and secure User Login and Rights and Permissions
framework. |
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User Login ... |
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The User Login is based on an industry-standard
login mechanism. When the User logs in for the first time, they will
be prompted to change the default password. When the User wants to
change their password, they have two options ... 1) ask the Facility Records
Management Administrator to change their password, or 2) enter the default
password at login and the system will force them to create a new password. |
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User Profiles ... |
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The Users and Groups Profile Workshop provides
the features and functionality to create and manage User Profiles. By
default, new User Rights and Permissions are cloned from the NewUser
Template, however, you have the flexibility to clone any User Profile to
create a new User.
Administrator users have the flexibility to
enable / disable a User's Profile, as well as change a User's password, or
reset the User's password to the default value.
NOTE: ALL passwords are stored as encrypted values. |
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User Rights and Permissions ( Access and ReadOnly options ) ... |
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Each User Profile contains a set of Rights and
Permissions options. The above display presents the Access and
Read Only options for Applications, Menus and Data Entry forms.
The basic rules are:
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Access can be controlled at the Application level ... i.e., A User can be
granted or denied access to a specific application component.
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Access can be controlled at the Menu or Data Form level ... i.e., A User
can be granted or denied access to a specific data entry form, such as the
Financial Ledger.
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A
User can be assigned Read Only privileges to a specific application
component or data entry form. A good example of this would be a
Staff member (i.e., Educational Outreach) who needs to use the data in a
referential manner, but does not have a requirement to insert, edit or
delete data ... simply assign a Read Only attribute to their Data Records
permission and they will be able to see, but not alter, any of the data.
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User Rights and Permissions ( Data Tables : Insert, Edit and Delete
options ) ... |
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The above display presents the Insert,
Edit and Delete options for AIM data tables. The basic rule
is that Users can be granted or denied the privilege to Insert, Edit or
Delete records for a specific data table. This provides a flexible
mechanism to control which Users can insert, modify or remove data contained
in AIM data
tables.
This level of flexibility allows zoological and
science center facilities to comply with regulatory requirements where
specific types of data records cannot be edited or deleted once they have
been entered into the system's database.
NOTE: Underlying data tables for
user-defined data entry forms (created in Architect) are automatically added
to Rights and Permissions listings in the Administrator. |
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User
Accounts - Usage
Statistics |
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The
Records Management Administrator for your facility can set the level of
statistics recording to one of the following:
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Do
not record any usage statistics.
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Record when a User enters / exits an Application component ( Data
Records, Architect, Print Shop, Data Xchange ).
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Record when a User enters / exits an Application as well as when a User
enters / exits a user interface form within an Application component.
The
above display presents usage statistics for the selected User Account
( User or Group Name : Staff, Login Name : pallen ).
Outdated Account Usage
records can easily be archived, then purged, to reduce the number of records
in the active display, such as Monthly, Quarterly, Yearly. |
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